Policies

Many of the University's HR Policies and Guidelines are currently under review. After consultation with key constituencies, work will be underway to update, consolidate, and improve our policies to better serve you. As part of this effort, policies which are no longer in use have been removed from the list below. Please be aware that due to volume all policies may not be updated to reflect changes which have been communicated, however, policies will be updated with appropriate and applicable effective dates. Thank you for your patience as we work through this process.

Human Resources Policies

HR01 Fair Employment Practices

HR02 Employment of Minors

HR03 Delivery of Human Resources Services – Retired

HR04 Personnel Actions Presented to the Board of Trustees

HR06 Types of Appointments

HR07 University Appointments without Remuneration – Retired

HR08 Establishment of a Staff or Technical-Service Position

HR09 Reasonable Accommodation For University Employees

HR10 Distinguished Professorships – Moved (See AC10)

HR11 Affirmative Action in Employment at the Pennsylvania State University

HR12 Professional Organization Memberships

HR13 Recommended Procedure for Hiring New Faculty – Moved (See AC13)

HR14 Forms to be Filled Out by and for each New Regular Employee – Retired

HR15 Procedure for the use of University Distribution Lists in Releasing Written Information within the University

HR16 Leave of Absence without Salary (other than for Extended Active Military Service)

HR17 Sabbatical Leave – Moved (See AC17)

HR18 Graduate Study Leave of Absence – Moved (See AC18)

HR19 Leave of Absence for Active Military Service or Training

HR20 Breastfeeding Support

HR21 Definition of Academic Ranks – Moved (See AC21)

HR22 Search Procedures for Academic Administrative Positions – Moved (See AC22)

HR23 Promotion and Tenure Procedures and Regulations – Moved (See AC23)

HR24 Professional Dual Titles for Research Rank Faculty – Moved (See AC24)

HR25 Emeritus Status – Moved (See AC25)

HR26 Matters Involving Foreign Nationals Employed by the University

HR27 Benefits for Foreign Nationals Employed by the University

HR29 Voluntary Phased Retirement Program

HR31 Determination of Payroll Classification Categories

HR33 Help-Wanted Advertising

HR34 Employment Conditions for Staff Employees

HR35 Public Service by Members of the Faculty and Staff

HR36 Educational Privileges for Faculty, Staff, and Retirees

HR37 Grant-in-aid for Dependents

HR38 University Courses for Training Faculty and Staff

HR40 Annual Evaluation of Faculty Performance – Moved (See AC40)

HR41 Setting Hourly Wage Payroll Rates for Part-Time and Casual Employees – Retired

HR42 Payment of Personal Compensation by a State Agency or Department of the Commonwealth

HR43 Effective Dates for Promotions, Merit and Training Increases

HR44 How to Determine Effective Date of Employment or Termination for Employees Paid Biweekly

HR45 Post-Retirement Appointments

HR47 Employee Uniforms

HR48 Provision of Child Care

HR49 Twenty-Five Year Service Award Program

HR50 Use of Accumulated Vacation at Time of Resignation or Retirement, or Upon Completion of a Fixed-Term I Appointment

HR52 Resignation from University Employment

HR53 Deceased Employee's Final Salary Payment

HR54 Continuation of Group Insurance after Age 60, Age 65, and after Retirement or Death

HR55 Things to Know When Leaving University Employment

HR56 Answering Personnel Inquiries

HR57 How to Determine Effective Date of Employment or Termination for Employees Paid Monthly (Except Academic)

HR58 Employee Office Address and Telephone Number Information

HR59 Employment of Relatives

HR60 Access to Personnel Files

HR61 Faculty Contracts – Moved (See AC61)

HR63 Faculty and Staff Transfers within the University

HR64 Academic Freedom HR64 – Moved (See AC64)

HR66 Change of Legal Name of an Employee

HR67 Periods of Overlap

HR68 Postdoctoral Appointments

HR70 Dismissal Procedure for Tenured and Tenure-Eligible Faculty Members – Moved (See AC70)

HR71 Committing Employment for a Wage Payroll Job

HR74 Staff Vacancy Announcement Procedure Penn State Human Resources

HR76 Faculty Rights and Responsibilities – Moved (See AC76)

HR77 University-Named Career Development Professorships – Moved (See AC77)

HR78 Staff Employee Failure to Meet Acceptable Standards of Performance

HR79 Staff Grievance Procedure

HR80 Private Consulting Practice – Moved (See AC80)

HR81 University-Named Professorships – Moved (See AC81)

HR82 University-Named Chairs – Moved (See AC82)

HR83 University Endowed Fellowships – Moved (See AC83)

HR84 Practical Training for Foreign Students

HR85 Affiliate Academic Appointments – Moved (See AC85)

HR86 Special Procedures for Establishing Short-Term Staff Support Jobs for Research Projects in Academic Units – Retired

HR87 Evan Pugh Professorships – Moved (See AC87)

HR88 Alternatives to Full-Time, Year-Around Employment – Moved (See HR105)

HR90 Extra Compensation for Exempt Staff Employees

HR91 Conflict of Interest

HR92 Employment Conditions for Employees Classified as Administrator

HR93 University-Named Dean's Chairs – Moved (See AC93)

HR94 University-Named Department Head's Chairs – Moved (See AC94)

HR97 Layoff Provisions for Staff Employees

HR98 Severance Payment Provisions for Staff Employees

HR99 Background Check Process

HR100 Employee Assistance Fund

HR101 Positions Requiring National Search Process

HR102 Separation and Transfer Protocol

HR103 Employment Conditions for Part-Time Employees

HR104 Payment for Relocation Expenses – Under Review

HR105 Reduced FTE Schedules (Formerly HR88)

Human Resources Guidelines

HRG02 Alternate Work Arrangements

HRG03 Charging Sick Leave for an Absence for an Employee who Reports He/She is Emotionally Ill

HRG04 Charging Absence to Accumulated Sick Leave when an Employee is Hospitalized while on Vacation

HRG05 Use of "No-Pay" Days in Lieu of Short-Term Leave of Absence

HRG06 Determining Vacation and Sick Leave for Staff Employees whose Work Schedules Conform with Academic Semesters and /or Summer Sessions

HRG07 Absence from Work Resulting from Pregnancy or Childbirth

HRG08 Determining Effective Date of Appointment for Faculty Members Hired at the Beginning of a Semester or Summer Session – Moved (See ACG08)

HRG09 Clinical Faculty Appointments for Milton S. Hershey Medical Center Physicians and Health Care Providers – Moved (See ACG09)

HRG10 Handling "Weather Day" Absences or Official University Closedowns Due to Weather Conditions

HRG11 Family and Medical Leave

HRG12 Publicizing Retirements or Departures from the University in the Penn State Intercom

HRG13 Definition of Formal Study as Outlined in HR16

HRG14 Establishing Date of Termination of Employment Occurring Near December/New Year's Holiday

HRG15 Regulations Regarding Use of Support Funds and Receiving Outside Compensation During Sabbatical Leaves of Absence – Moved (See ACG15)

HRG17 Requests for Reduction of Prior Tenure Credit – Moved (See ACG17)

HRG18 Paid Parental Leave for Faculty

Intellectual Property

Intellectual Property Policies

Introduction - Intellectual Property Policies

IP01 Ownership and Management of Intellectual Property (Formerly RA11 - Patents and Copyrights [Intellectual Property])

IP02 Co-Authorship of Scholarly Reports, Papers and Publications (Formerly Policy RA13)

IP03 Courseware (Formerly RA17)

IP04 Royalty Payments for Course Materials (Formerly AD17)

IP05 Policy Governing Copyright Clearance (Formerly AD46)

IP06 Technology Transfer and Entrepreneurial Activity (Faculty Research) (Formerly RA12)

Intellectual Property Guidelines

IPG01 Faculty Guidance On Student Intellectual Property Rights (Formerly RAG12)

IPG02 Special Student Intellectual Property Agreement Forms (Formerly RAG13)

IPG03 What to Expect When Licensing a Penn State Technology into a Start-Up Company (Formerly RAG14)

IPG04 Acceptance of Donated Intellectual Property by The Pennsylvania State University (Formerly RAG17)

Payroll

Notice Regarding Payroll Policies & Guidelines
The implementation of WorkLion requires the evaluation of all University Payroll Policies and Guidelines. After consultation with key constituencies, work will be underway to update, consolidate, and improve our policies to better serve you. Please be aware that due to volume, all policies may not be updated to reflect changes which have been communicated; however, policies will be updated with appropriate and applicable effective dates. Thank you for your patience as we work through this process.