SY05 Injuries to any Person, and Reporting Incidents Involving Other than Employees

Contents

• Purpose
• Emergency Assistance
• Reporting Injuries
• Further Information
• Cross References

PURPOSE:

To outline the University's policy regarding injuries occurring on all University owned, leased or otherwise-occupied property, the reporting of those incidents involving persons other than employees within the scope of their employment, and to provide mechanisms to document such occurrences for appropriate handling.

EMERGENCY ASSISTANCE:

It is the policy and intent of the University to render emergency assistance to anyone who is injured or stricken with sudden illness while on University property. The University has an Emergency Medical Services (EMS) system in place to respond to medical emergencies, which is activated by calling the local emergency number, such as 911. This EMS system also includes assistance that may be provided at the work unit or via transport to a medical care facility.

1. At University Park: University Police Services and University Ambulance Service are available for treatment twenty-four hours every day, accessible by dialing 911.
2. At All Other Locations: The local EMS system should be activated by calling the local emergency number, such as 911.  PSU Police for the location should also be called to render appropriate treatment when available.

REPORTING INJURIES:

After the necessary assistance has been provided, an immediate report of the circumstances should be made as specified below.

1. At University Park:
   • Incidents shall be reported to the Safety Officer or their designated representative, who shall submit the Risk Management Incident Form to the Risk Management Office, 227 W. Beaver Ave., Suite 103, Rider Building, State College, PA 16801, fax: 814-865-4029.
   • University Police and Public Safety, if called to the scene, shall contact Environmental Health and Safety (EHS) and the Risk Management Office (814-865-6307) if the injury or illness may be attributed to the University environment.
   • University Ambulance Service shall submit a de-identified list of incidents occurring at large events to the Risk Management Office.
2. At Commonwealth Campuses and All Other Non-University Park Locations
   • Incidents shall be reported to the Director of Business Services (or at facilities other than a campus, the location manager) or their designated representative.
   • The Director of Business Services or location manager shall submit the Risk Management Incident Form to the Risk Management Office, 227 W. Beaver Ave., Suite 103, Rider Building, State College, PA 16801, fax: 814-865-4029.
   • In addition, the Director of Business Services or location manager, or their designee, shall immediately contact EHS (814-865-6391) and the Risk Management Office (814-865-6307) in the event the injury or illness could be attributed to the University environment.

FURTHER INFORMATION:

For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety. For questions concerning the Risk Management Incident Form, please contact the Risk Management Office.

CROSS REFERENCES:

Other Policies should also be referenced, especially the following:

SY01 - Environmental Health and Safety Policy

SY03 - Emergencies Involving Students

SY04 - Employee Accidents - Reporting and Investigation

SY23 - Occupational Health and Safety Program for Animal Care Personnel

Most Recent Changes:

• January 12, 2023 - Minor edits to enhance clarity and ensure consistency in terminology throughout document. Updated Policy Steward. Removed "(Formerly Persons, Other Than Students or Employees, Who Are Injured or Become Ill on University Property)" from title.

Revision History (and effective dates):

• November 17, 2016 - Policy has been updated to reflect current in-place procedures.
• February 27, 2014 - Editorial changes. Addition of policy steward information, in the event that there are questions or requests for changes to the policy.
• February 11, 2009 - Clarified emergency response procedures verbiage in the "Emergency Assistance" section, bullet #1. Changed from University Police Services and University Health Services to "University Police Services and University Ambulance Service.">
• July 26, 2006 - Clarified emergency response procedures.
• June 19, 2006 - Revision History added.
• April 9, 1998 - Updated office addresses.
• January 3, 1984 - Department and position title changes.