Penn State Policies Updates

Policy BT06 Course-Related Fees Approval updated

Policy BT06 Course-Related Fees Approval has undergone a complete review and has been approved by executive administration for publication.

The updated version has a publication date of May 23, 2023.

Policy FN02 Billing and Accounts Receivable updated

Policy FN02 Billing and Accounts Receivable has undergone an extensive review and has been approved by executive administration for publication. The new revisions are dated April 13, 2023 and all changes are effective April 14, 2023.

Policy FN02 Billing and Accounts Receivable updated

Policy FN02 Billing and Accounts Receivable has undergone an extensive review and has been approved by executive administration for publication. The new revisions are dated April 13, 2023 and all changes are effective April 14, 2023.

Policy FN03 Substantiation, Disclosure, and Accountability for the Receipt of Contributions from Non-Governmental Sources

Policy FN03 Substantiation, Disclosure, and Accountability for the Receipt of Contributions from Non-Governmental Sources underwent an extensive review due to the transformation of the IBIS legacy system to the System for Integrated Management, Budgeting, and Accounting (SIMBA) financial system.

Policy PR01 University Payroll

The Overpayments section of Policy PR01 University Payroll has been updated to further clarify the repayment of overpayment requirements.

The policy revisions were published and are effective June 10, 2022.

Policy FN17 Required Use of Approved University Forms Appearing in the General University Reference Utility has been revised.

Policy FN14 Use of University Tangible Non-Capital Property, Capital Property, Supplies, and University Services revised

Policy FN14 Use of University Tangible Non-Capital Property, Capital Property, Supplies, and University Services lasted received a complete review in 2016.  Since that time the financial management system has changed from IBIS to SIMBA and as such the document underwent an extensive review to update terms and processes.  The policy title was changed to remove the word Assets and replace with Property (Non-Capital and Capital).

Policy FN08 Refunds revised

Policy FN08 Refunds was last reviewed in 1992 and since that time legacy system IBIS and ISIS have been replaced with the System for Integrated Management, Budgeting, and Accounting (SIMBA) and LionPATH systems respectively.  All IBIS terms have been replaced with SIMBA terms and ISIS terms have been replaced with LionPATH terms.  The statement indicating that check refunds of $2.00 or less will not be issued was added.  The "waiting period" time was clarified to indicate the waiting period is 14 calendar days.

Policy FN18 University Approval Authorization has been updated to reflect the terminology and processes for Workday and SIMBA.  Workday and SIMBA both deploy standardized approvals/workflows based on the approval roles defined within this policy.  Standing appointment, fixed-term multi-year, and fixed-term 1 appointment types have been updated to become regular staff and limited-term staff.  Additionally, the electronic signature language has been updated to reflect current use of technology for electronic signatures.

Policy FN01 Cash Revenues updated and Policy Guideline FNG03 Cash Revenue Transactions decommissioned