Penn State Policies Updates

Policy FN18 University Approval Authorization has been updated to reflect the terminology and processes for Workday and SIMBA.  Workday and SIMBA both deploy standardized approvals/workflows based on the approval roles defined within this policy.  Standing appointment, fixed-term multi-year, and fixed-term 1 appointment types have been updated to become regular staff and limited-term staff.  Additionally, the electronic signature language has been updated to reflect current use of technology for electronic signatures.

Policy FN01 Cash Revenues updated and Policy Guideline FNG03 Cash Revenue Transactions decommissioned

A new policy, AD102 Consensual Relationships, has been published effective January 29, 2021. The purpose of the policy is to communicate the University’s policy regarding consensual romantic or sexual relationships (consensual relationships) between individuals in a supervisory, mentoring, teaching, evaluative, advising, or coaching relationship (supervisory relationship) and between faculty and students within the same academic unit.

A new policy, AD101 COVID-19, has been published effective August 24, 2020. The purpose of the policy is to establish and define the University’s requirements and expectations with respect to masking, social distancing, surveillance testing, contact tracing, gatherings and other measures intended to reduce the risk of spreading the COVID-19 virus within the University community.

Policy Guideline FNG05 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance has been retire

Effective immediately, Policy Guideline FNG05 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance has been decommissioned and replaced with Procedure CR2009 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance. Please update, or create, any "saved as favorite" locations or bookmarks in order to access the new procedure.

Any questions should be directed to Cost Analysis.

New Policy - 

FN27 Establishing and Billing Service Center User Rates is a new policy to replace Policy AD15 Fees and Rates for Facilities and Services effective immediately.  Any "saved as favorites" or bookmarks for AD15 will need to be updated to FN27 Establishing and Billing Service Center User Rates.  Any questions regarding this new policy should be addressed by Cost Analysis, a division of the Office of the Corporate Controller.

A new policy, AD99 University Provided Email Policy, has been published effective February 7, 2020. The purpose of the policy is to establish the eligibility, expectation, and parameters for University provided email.

Policy FN19 Handling and Distributing Confidential Internal Audit Reports and Other Documents has been moved to the Administrative Policy section, now AD100 Handling and Distributing Confidential Internal Audit Reports and Other Document. 

Effective January 23, 2020

Policy AD72 has been revised to remove list of individuals considered to be a mandated reporter under the law, as well as the “When to Make a Report” section, as these are already present in the Policy FAQ’s. An editorial change has been made within Section 2 of “How to Make a Report” to provide clarity to the online vs electronic ChildLine reporting process. A Policy Violation section was added.

Effective January 6, 2020

Policy AD83 has been revised to update the list of University officials. Edits were also made to the last sentence of the paragraph under the section "Review of the University's Institutional Financial Interest" to include "any office the ICOI identifies as a necessary recipient."

Effective January 17, 2020