Human Resources Policies

HR67 Periods of Overlap

Policy Status: 

Under Review

Policy Steward: 

Vice President for Human Resources

POLICY'S INITIAL DATE: January 31, 1968


NOTE: The implementation of SIMBA requires the review of many University Human Resource Policies and Guidelines. After consultation with key constituencies, work has been underway to update, consolidate, and improve our policies and guidelines to better serve the Penn State community. However, please be aware that due to the volume of the impacted policies and guidelines, not all policies are currently updated to reflect changes which have been communicated; however, the policies will be updated soon and have appropriate and applicable effective dates listed. We appreciate your patience as we work through this review process. Any questions can be directed to HR Services at 814-865-1473 or submit an inquiry via WorkLion.

  • Purpose
  • Examples
  • Source of Funds
  • Maximum Period of Overlap
  • Exemptions

    To provide a period of overlap when an employee is terminating and a replacement is appointed. Normally, such periods of overlap should be kept at a minimum.


    For example: A staff employee is terminating from a position and a replacement has been selected. The termination has been submitted for the employee terminating effective November 30th and a payroll action form is submitted for the replacement effective November 15th. Thus, for a two week period, two employees are filling the same budgeted position.


    The college or department provides the extra funds needed to employ the replacement during the period of overlap.


    Staff - maximum period of overlap of up to two months.

    Technical-Service - Grades 12, 11, 10, 9, 8 and 7 - maximum period of overlap of up to two weeks.

    Grades 6, 5, 4, 3, 2, and 1 - maximum period of overlap of up to one month.


    Exceptions to the maximum periods of overlap must have prior approval of the Employment and Compensation Division, Office of Human Resources. Exceptions will be considered only if there are extraordinary circumstances.

    Date Approved: 

    October 1, 1992

    Date Published: 

    October 1, 1992

    Effective Date: 

    October 1, 1992