Human Resources Policies

HR67 Periods of Overlap

Policy Status: 

Active

Policy Steward: 

Vice President for Human Resources

POLICY'S INITIAL DATE: January 31, 1968
THIS VERSION EFFECTIVE: October 1, 1992

  • Purpose
  • Examples
  • Source of Funds
  • Maximum Period of Overlap
  • Exemptions

  • PURPOSE:

    To provide a period of overlap when an employee is terminating and a replacement is appointed. Normally, such periods of overlap should be kept at a minimum.

    EXAMPLES:

    For example: A staff employee is terminating from a position and a replacement has been selected. The termination has been submitted for the employee terminating effective November 30th and a payroll action form is submitted for the replacement effective November 15th. Thus, for a two week period, two employees are filling the same budgeted position.

    SOURCE OF FUNDS:

    The college or department provides the extra funds needed to employ the replacement during the period of overlap.

    MAXIMUM PERIOD OF OVERLAP:

    Staff - maximum period of overlap of up to two months.

    Technical-Service - Grades 12, 11, 10, 9, 8 and 7 - maximum period of overlap of up to two weeks.

    Grades 6, 5, 4, 3, 2, and 1 - maximum period of overlap of up to one month.

    EXEMPTIONS:

    Exceptions to the maximum periods of overlap must have prior approval of the Employment and Compensation Division, Office of Human Resources. Exceptions will be considered only if there are extraordinary circumstances.