Penn State Policies Updates

Policy Guideline FNG05 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance has been retire Effective immediately, Policy Guideline FNG05 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance has been decommissioned and replaced with Procedure CR2009 Expenditure Guidelines for Costs Not Allowable Under Uniform Guidance. Please update, or create, any "saved as favorite" locations or bookmarks in order to access the new procedure. Any questions should be directed to Cost Analysis.

New Policy - FN27 Establishing and Billing Service Center User Rates is a new policy to replace Policy AD15 Fees and Rates for Facilities and Services effective immediately. Any "saved as favorites" or bookmarks for AD15 will need to be updated to FN27 Establishing and Billing Service Center User Rates. Any questions regarding this new policy should be addressed by Cost Analysis, a division of the Office of the Corporate Controller.

A new policy, AD99 University Provided Email Policy, has been published effective February 7, 2020. The purpose of the policy is to establish the eligibility, expectation, and parameters for University provided email.

Policy FN19 Handling and Distributing Confidential Internal Audit Reports and Other Documents has been moved to the Administrative Policy section, now AD100 Handling and Distributing Confidential Internal Audit Reports and Other Document. Effective January 23, 2020

Policy AD72 has been revised to remove list of individuals considered to be a mandated reporter under the law, as well as the “When to Make a Report” section, as these are already present in the Policy FAQ’s. An editorial change has been made within Section 2 of “How to Make a Report” to provide clarity to the online vs electronic ChildLine reporting process. A Policy Violation section was added. Effective January 6, 2020

Policy AD83 has been revised to update the list of University officials. Edits were also made to the last sentence of the paragraph under the section "Review of the University's Institutional Financial Interest" to include "any office the ICOI identifies as a necessary recipient." Effective January 17, 2020

Policy AD35 has been edited for the consistent use of and to clarify the DEFINITION OF TERM. Reorganized the POLICY section to align with the Records and Information Lifecycle as well as the services, procedures, and processes related to how University Records are managed. Added the new section of ROLES AND RESPONSIBILITIES to define the differences between the Records Management Program and the University Archives, as well as role and responsibility of the Units/College/Campuses to manage University Records. Effective September 27, 2019

Policy AD05 has been revised to update the name of the policy and committee and to incorporate the naming of academic units. Effective September 27, 2019

Policy Guideline FNG02 Limited Delegation of Contract Approvals revised Policy Guideline FNG02 Limited Delegation of Contract Approval received editorial revisions to change Hershey Medical Center to Penn State Health; updating the Office of General Counsel mailing address; and updating the Software Request form hyperlink information. All changes are effective August 6, 2019.

A new policy, AD98 Anti-Hazing Policy, has been published. Effective May 31, 2019

Policy FN23 - Identity Theft Detection, Prevention, and Mitigation Program has been revised to change the Program Administrator from the Chief Privacy Officer to the University Bursar. Changes have also been made to the policy to indicate the establishment of the Red Flags committee and to more accurately reflect current operations.

Policy PR06 - Graduate Assistants replaced with GSAD-901 Graduate Assistants Policy PR06 Graduate Assistants is now a policy belonging to The Graduate School. Please see GSAD-901 Graduate Assistants to access the new policy. All inquires regarding this policy should be directed to The Graduate School.

This policy has been updated to clarify the specified group insurance coverages available to laid off employees and to clarify probationary period employee provisions. Minor language revisions made throughout policy to update terminology. Pronouns have been updated throughout to reflect and promote an inclusive culture. Effective: November 28, 2018

The p robationary period section of this policy has updated to clarify at-will status of probationary employees. Pronouns have been updated throughout to reflect and promote an inclusive culture. Effective: November 28, 2018

Policy AD49 has been revised to update language in the Responsibility and Legal Documents sections, add contact information for the Office of General Counsel in Hershey, and remove the Further Information section. Effective November 5, 2018

Policy AD00 has been revised to include a new section on Decommissioning a University Policy. Effective November 5, 2018

Policy AD07 has been revised to include substantial updates to the policy. Updates include edits to the Purpose and Policy sections; addition of the following sections: Definitions, Scope, Ownership and Appropriate Use, Authority for Approval of Use, Statements of Endorsements, Employee Use of University Indicia Outside the Scope of Employment, Design Standards, Licensed Vendors, Futher Information, and Cross References. Effective October 22, 2018

Policy AD66 has been revised to change the title of the Request for Accomodations section to Using a Service Animal on Campus. Language in the Student section and in the Employee section has also been revised. Effective September 18, 2018

Policy AD92 has been revised to clarify employees' personal speech and add a link to illustrations. Effective September 12, 2018

Policy AD32 has been revised to prohibit smoking and tobacco use at all University locations. Effective August 6, 2018