Introduction - Financial Policies


NOTE: The implementation of SIMBA requires the evaluation of all University Financial Policies and Guidelines.  After consultation with key constituencies, work will be underway to update, consolidate, and improve our policies to better serve you. Please be aware that due to volume, all policies may not be updated to reflect changes which have been communicated; however, policies will be updated with appropriate and applicable effective dates. Thank you for your patience as we work through this process.

Financial Stewardship Principles of The Pennsylvania State University:

Penn State faculty and staff shall conduct all University business with a demonstrated effort to maintain the highest level of financial stewardship. Financial stewardship entails the following over-arching principles:

  • Learning, following, and upholding financial policies, guidelines, and control procedures established by the University and external agencies.
  • University resources shall only be used for approved University-related purposes.
  • Expending or committing funds within approved University budgets using appropriate financial, accounting, purchasing, and other approved University procedures, and maintaining records appropriate to these transactions.
  • Purchasing goods and services through approved Purchasing policies and procedures and giving appropriate initial consideration to University internal services.
  • Expenditure decisions shall be made with concern given to quality, economy, and support of University goals.
  • Faculty and staff shall be vigilant to report and prevent fraud, waste, and abuse of University resources.
  • University physical assets should be protected and maintained properly to ensure their safe and efficient use throughout their lifespan.
  • University programs and work procedures shall be continually reviewed to ensure that resources are being expended in the most efficient manner to maintain only those programs that support the mission of the University.

Financial Policy Steward:

The following financial policies have been promulgated by the Board of Trustees and officers of the University. The Office of the Corporate Controller is responsible for the financial section of the Policy Manual. Questions in regard to these policies should be directed to that office.

Most recent changes:

  • Financial Policy steward changed from "office of the Senior Vice President for Finance and Business" to "Office of the Corporate Controller."

Revision History (and effective dates):

  • September 10, 2018 - Editorial changes to remove redundant Effective Date, Date Approved, and Date Published information
  • August 18, 2003 - Added the section "Financial Stewardship Principles of The Pennsylvania State University."
  • February 28, 1997 - Position Title change.

Financial Policies

Date Approved: 

Monday, October 20, 2003

Date Published: 

Monday, October 20, 2003

Effective Date: 

Monday, October 20, 2003