Payroll Policies

PR11 Salary Deposits and Distribution of Payroll Checks

Policy Status: 

Under Review

Subject Matter Expert: 

Ray Burke, 814-867-5138, rmb135@psu.edu

Policy Steward: 

Associate Vice President for Finance and Corporate Controller

This policy is currently under review.

Please contact the Payroll Office for information regarding Salary Deposits and Distribution of Payroll Checks.

Effective Date: March 6, 2003
Approval Date: March 5, 2003
Date Published: March 5, 2003 (Editorial changes- October 24, 2013)

Most Recent Changes:

  • December 6, 2017 - PR11 is under review due to WorkLion implementation.

Revision History (and effective dates):

  • October 24, 2013 - Editorial changes. Addition of policy steward information, in the event that there are questions or requests for changes to the policy.
  • May 29, 2013 - Removal of the following sections, to reflect current operations, as direct salary deposits have been required for employee hires since 1993, making this information non-applicable for the vast majority of employees:
    • Check Distribution - Employees Paid Monthly Hired Prior to November 1, 1993
    • Check Distribution - Employees Paid Biweekly Hired Prior to November 1, 1993
    • Monthly Employees Absent on Payday
    • Regular Biweekly Employees Absent on Payday
    • Non-Regular Biweekly Employees Absent on Payday
  • March 22, 2005 - Editorial changes to eliminate "General Forms Usage Guide" references, and correct links.
  • March 6, 2003 - Eliminated the section AUTOMATIC CESSATION OF DEPOSIT; eliminated procedural notes regarding the mailing of paychecks to departmental mailrooms.
  • June 18, 1997 - Distribution of paychecks revised. Also adjusted the escheats instructions for checks not picked up after 30 days.
  • November 22, 1983 - Employees picking up checks must show verification of identity.
  • November 17, 1988 - Employee must request in writing to have paycheck mailed.
  • May 10, 1988 - Changed "Commonwealth Campuses" to "locations other than University Park."
  • June 12, 1986 - Added section AUTOMATIC CESSATION OF DEPOSIT.
  • March 14, 1986 - Included wage payroll in salary deposit program. Added provision for disposition of unclaimed checks.
  • February 15, 1984 - Minor editorial changes.
  • December 10, 1982 - Excluded wage payroll from salary deposit program.
  • September 17, 1982 - Request for authorization to mail paychecks now directed to Financial Officer instead of Deputy Controller.
  • July 1, 1981 - Minor editorial changes.
  • June 20, 1980 - Request for pickup of wage payrolls checks must be submitted two weeks in advance rather than four days.
  • July 14, 1979 - Changed method for Non-Regular employees absent on pay day.
  • April 17, 1978 - Standing and fixed-term employees checks are sorted by administrative area. Payroll document preparation and check distribution not to be handled by same individual.
  • Date Unknown - New policy.