Human Resources Policies
HR74 Staff Vacancy Announcement Procedure Penn State Human Resources
Policy Status:Under Review>
Policy Steward:Vice President for Human Resources>
POLICY'S INITIAL DATE: February 9, 1973
THIS VERSION EFFECTIVE: March 1, 2012
NOTE: The implementation of SIMBA requires the review of many University Human Resource Policies and Guidelines. After consultation with key constituencies, work has been underway to update, consolidate, and improve our policies and guidelines to better serve the Penn State community. However, please be aware that due to the volume of the impacted policies and guidelines, not all policies are currently updated to reflect changes which have been communicated; however, the policies will be updated soon and have appropriate and applicable effective dates listed. We appreciate your patience as we work through this review process. Any questions can be directed to HR Services at 814-865-1473 or submit an inquiry via WorkLion.
To provide the process to fill open Standing and Fixed-Term I positions (See HR01, Fair Employment Practices.)
Whenever a college or administrative unit wants to fill an open Staff position, the Human Resources Representative shall submit a request to Recruitment and Compensation for the position to be posted on Penn State's electronic job posting system.
The position will then be posted for a minimum period of one week on Penn State's electronic job posting system and will include the job title and level, college and/or administrative unit, campus location, and a brief description of the position's responsibilities. Individuals who wish to express interest in a posted position may do so by following the directions on the job posting system for submitting requested materials.
Per Policy HR99, postings must include language concerning background checks being required if:
- A current employee would be required to complete a background check (e.g. for positions working with minors), or
- Additional background checks beyond the standard background check process (criminal & child abuse checks) are required (e.g. for positions responsible for driving University vehicles or handling significant amounts of cash).
In addition to posting an open position on the Penn State job posting system, positions may also be advertised in other appropriate publications, as determined by the college or administrative unit. To insure that language used in advertising complies with State and Federal legislation and maintains a standard of public relations, all requests for advertising should be placed through the electronic job posting system to be reviewed by the Recruitment and Compensation division.
The University at all times desires to fill all open positions with the best qualified persons available. To be considered for an open position, an individual expressing interest in a position must meet the listed qualifications. The college or administrative unit will then review qualified candidates' submitted materials to determine if further consideration, such an interview, should take place.
The college or administrative unit will be responsible for the final selection of each Staff employee hired. The Dean or administrative officer whose area has the vacancy shall be responsible for ensuring steps are taken to uphold the University's commitment to affirmative action in employment. (See HR01, Fair Employment Practices.)
Recruitment and Compensation shall assist the employing college or administrative unit by coordinating external advertising, and by providing general advice on the employment process, and/or providing consulting advice on salary offers.
All offers of employment must be contingent upon successful reference and background checks. (See HR99 Background Check Process).
HR01 - Fair Employment Practices
HR99 - Background Check Process
Date Approved:March 1, 2012>
Date Published:March 1, 2012>