Human Resources Policies

HR103 Employment Conditions for Part-Time, Intermittent/Short-Term & Full-Time Student Employees

Policy Status: 

Active

Policy Steward: 

Vice President for Human Resources

POLICY'S INITIAL DATE: January 1, 2015 
THIS VERSION EFFECTIVE: January 1, 2015

Content:

PURPOSE:

To define part-time, intermittent/short-term, and full-time student employment with the University and to outline terms and conditions applicable to such employees.

CONDITIONS OF PART-TIME, INTERMITTENT/SHORT-TERM, & STUDENT EMPLOYMENT:

Part-time employee: A part-time employee is an employee who works a maximum of 24 hours per week, or who has a full-time equivalency of 60% or less per week for exempt staff positions or 60% or less per week for academic positions. For faculty who teach classes, a part-time employee teaches a maximum of 9 credits per academic semester. This is not, however, a guarantee that work will be available. When an employee is intended to work greater than 24 hours per week or greater than 60% FTE, the position should be evaluated to ensure appropriate appointment. Part-time employees who are not enrolled as full-time students must obtain the approval of the "primary" work unit before working in another unit within the University during the same time period. Part-time employees as defined above may work for more than one unit within the University in successive assignments. Part-time employees who are not academic employees teaching classes, may work up to 40 hours per week for 16 consecutive weeks per calendar year.

Intermittent/short-term employee: An intermittent/short-term employee is an employee who works 25 hours or greater per week for a maximum of 16 consecutive weeks in one calendar year. For faculty who teach classes, an intermittent/short-term faculty teaches greater than 9 credits for only one semester or session per calendar year. This is not, however, a guarantee that work will be available. When an employee is intended to work 25 hours or greater per week for more than 16 consecutive weeks or an employee who teaches classes is intended to teach greater than 9 credits for more than one semester or session within a calendar year, the position should be evaluated to ensure appropriate appointment.

Intermittent/short-term employees who are not enrolled as full-time students must obtain the approval of the "primary" work unit before working in another unit within the University during the same time period. Intermittent/short-term employees as defined above may work for more than one unit within the University in successive assignments. Part-time employees who are not academic employees teaching classes, may work up to 40 hours per week for 16 consecutive weeks per calendar year.

Full-time student employee: A full-time student is an individual enrolled with a Pennsylvania State University program and who is considered by the University Registrar to be a full-time student. The University places no limitations on the hours worked or assignments held by full-time students who are also part-time or intermittent/short-term employees of the University. However, individual work units and academic programs may limit full-time student employee hours and/or work conditions.

NOTE: Part-time, intermittent/short-term, and full-time student employees may be subject to limitations under the applicable collective bargaining agreement. Please contact the Employee Relations Division of the Office of Human Resources, 814-865-1412, for information regarding the University's collective bargaining agreements.

BENEFITS OF PART-TIME, INTERMITTENT/SHORT-TERM & FULL-TIME STUDENT EMPLOYMENT:

Each part-time, intermittent/short-term, and student employee may be eligible for the following benefits and/or those required by federal, state and local laws.

  1. Workers' Compensation insurance. http://ohr.psu.edu/hr-professional/policies-guidelines/work-related-injuries/workers-compensation/.  
  2. Unemployment Compensation insurance. http://www.portal.state.pa.us/portal/server.pt?open=18&objID=438457&mode=2  
  3. Retirement Plan - subject to the regulations governing membership in a University retirement plan. http://ohr.psu.edu/benefits/retirement/
  4. Tax-deferred Annuity - Employees may elect to participate in a University tax-deferred annuity plan. Such deduction shall be based on a percentage of salary (up to the legal limits) and shall be taken only if sufficient salary remains to cover taxes, fees, or other required deductions.
  5. Overtime – Employees may be entitled to overtime as is defined by the Fair Labor Standards Act. http://www.dol.gov/WHD/overtime_pay.htm.
  6. Family and Medical Leave- In accordance with the Federal Family and Medical Leave Act of 1993 (FMLA), qualifying employees may be eligible for a total of 12 work weeks of unpaid leave (26 weeks for military caregiver leave) during any consecutive 12-month period for qualifying reasons. For more information regarding FMLA please see https://www.dol.gov/whd/fmla/.
  7. Healthcare Benefits – In accordance with the Patient Protection and Affordable Care Act, qualifying employees may be eligible for an offering of University sponsored healthcare. For more information please see http://ohr.psu.edu/benefits/health-care-reform/.

NOTE: Part-time employees who obtained healthcare, earned time, and holiday time benefits under former policy HR05 prior to December 31, 2014 may continue to be eligible for those benefits provided they continue to meet the established criteria.

Exceptions to this policy must be supported by reasonable business need and approved in advance by the Vice President for Human Resources or his/her designee.

FORMS:

  1. Notice to Part-Time Non-Student Employees
  2. Notice to PSU Full-Time Students Working at Penn State
  3. Notice to PSU Part-Time/Intermittent/Short-Term Academic Employees