AD32 Smoking Policy and Guideline
Policy Status:Under Review>
Policy Steward:Vice President for Administration>
The Pennsylvania State University is committed to a healthful environment for all members of the community at all locations.
Smoking of any material is prohibited in all University facilities, at all locations, including University-owned vehicles. It also is prohibited in any outside area adjacent to a facility whose configuration and/or other physical circumstances allow smoke either to enter and affect the internal environment or to unduly affect the environment of those entering or exiting the facility. Exemptions to this policy may be made by the Smoking Policy Review Committee if the committee deems granting the exemption to be reasonable for business or research reasons as submitted by the unit that requests the exemption.
Smoking includes the burning of any type of lighted pipe, cigar, cigarette, or any other smoking equipment, whether filled with tobacco or any other type of material.
Budget executives shall be responsible for:
- Assuring that building entrances are posted with signs stating "This is a No-Smoking Building."
- Assuring that this policy is communicated to everyone within their jurisdiction, including new members of the University community.
- Implementing the established policies.
The success of this policy depends upon obtaining and maintaining the willingness, understanding and cooperation of all smokers and non-smokers in all University facilities. It is the responsibility of all members of the Penn State community to observe this smoking policy. Each University member is responsible for monitoring compliance with this policy at his/her level of involvement in the University community.
Office/Administrative/General Work Area
The budget executive or designee, is responsible for enforcement of this policy for office, administrative, and all general work areas in facilities or portions of facilities under his/her jurisdiction. It shall be his/her responsibility to determine appropriate disciplinary sanctions, consistent with current personnel policies and practices, for violations of this policy. Disputes regarding the implementation of this policy shall first be referred to the employee's supervisor for resolution. Complaints, concerns, or requests for clarification regarding this policy, or disputes regarding its enforcement beyond the level of an employee's supervisor, shall be referred to the Employee Relations Division of the Office of Human Resources for additional guidance and consultation.
Openly Assigned: Classrooms, Laboratories, and Seminar/Meeting Rooms
The leader in charge of the user group in openly assigned classrooms, seminar/meeting rooms, laboratories, and other instructional or general usage facilities will be responsible for enforcement of this policy for those portions of the facility under his/her jurisdiction. It shall be his/her responsibility to determine if corrective or disciplinary action needs to be taken. Formal complaints, concerns, or requests for clarification regarding the policy, or disputes regarding this enforcement in such facilities, shall be referred to the Smoking Policy Review Committee, where a decision will be made regarding final disposition.
Visitors are expected to comply with this smoking policy. The budget executive or designee, or leader in charge of a specific "openly assigned" area will be ultimately responsible for adherence to this policy by visitors. It shall be his/her responsibility to determine if corrective action needs to be taken. Formal complaints, concerns, or requests for clarification regarding the policy, or disputes regarding its enforcement relative to visitors shall be referred to the Smoking Policy Review Committee, where a decision will be made regarding final disposition.
A Smoking Policy Review Committee shall oversee and evaluate compliance with this smoking policy and recommend policy revisions when appropriate. Membership on this committee shall be by appointment and shall consist of permanent representatives from the Department of Environmental Health and Safety, the Office of Human Resources, and up to seven additional members representing technical-service employees, staff, faculty, students and locations away from University Park.
The Review Committee shall serve the following basic functions:
- To provide on-going compliance evaluation and, as appropriate, reports of compliance status and recommendations regarding compliance and/or policy revisions.
- To assist the University's Employee Relations Division, Department of Environmental Health and Safety, Office of Conduct Standards, and/or local administrative/academic units in evaluating and resolving disputes and disciplinary situations.
Effective Date: March 06, 2006
Date Approved: March 05, 2006
Date Published: March 05, 2006
Most recent changes:
- March 06, 2006- Per the approval of the President's Council, revised Policy section, authorizing the Smoking Policy Review Committee to handle exemption requests to this policy.
Revision History (and effective dates):
- July 16, 2003-
- Smoking now prohibited in any outside area adjacent to a facility whose configuration and/or other physical circumstances allow smoke either to enter and affect the internal environment or to unduly affect the environment of those entering or exiting the facility.
- Verbiage for areas excluded from this policy changed to "residential living spaces."
- Smoking Policy Review Committee now has stated authority to recommend policy revisions.
- Committee membership modified to allows up to seven additional members besides the stated departmental representatives.
- Other minor editorial revisions.
- June 10, 1992 - Exception to policy expanded from "private residences" to include all "living spaces." "Dean's and Administrative officers' changed to "budget executive". DEFINITION section rewritten.
- April 3, 1989 - Total revision from Policy SY06 to AD32.
- March 22, 1976 - New Policy (SY06).