HRG04 Charging Absence to Accumulated Sick Leave when an Employee is Hospitalized while on Vacation

GUIDELINE'S INITIAL DATE: October 23, 1969

THIS VERSION EFFECTIVE: January 11, 1985

Content:

• Purpose
• Conditions
• Layoff or Leave of Absence Without Pay

PURPOSE:

To permit an employee to charge time off to accumulated sick leave rather than accumulated vacation, when an employee is hospitalized while on scheduled vacation.

CONDITIONS:

If an employee returns from scheduled vacation and reports that he/she was hospitalized while on vacation, that employee will be permitted to charge the time spent in the hospital to accumulated sick leave under the following conditions:

1. The employee was admitted to an accredited hospital by a licensed physician.
2. The employee's confinement qualifies for hospital insurance room and board coverage of one or more days.
3. The employee provides verification of the time spent in the hospital. Such verification can be either a hospital claim submitted to the University or an official statement from the hospital.

LAYOFF OR LEAVE OF ABSENCE WITHOUT PAY:

An employee who elects to use accumulated vacation at the beginning of a layoff, and who is hospitalized while using vacation time, will continue to charge the time as vacation, not to exceed the employee's accumulated vacation balance.

An employee who is on leave of absence without pay, and who enters the hospital, will not be permitted to receive pay by charging time spent in the hospital to accumulated sick leave.

Retitled "Human Resources Guideline"