Safety Policies

SY04 Employee Accidents - Reporting and Investigation

Policy Status: 

Active

Policy Steward: 

Assistant Vice-President for Police and Public Safety / Director of Environmental Health and Safety

Contents:

PURPOSE:

This policy provides procedures for reporting accidents resulting from work-related injuries, and in the investigation of all such accidents, including corrective measures to prevent recurrences.

INSURANCE COVERAGE:

The University covers its employees with Worker's Compensation Insurance as a protection for injuries or illness compensable under the Pennsylvania Worker's Compensation Act.

REPORTING THE ACCIDENT:

The following are a few general items to be remembered when an employee is injured:

  1. An accident report should be filed each time anyone is hurt, no matter how minor the injury may seem. Complete an "Employer's Report of Occupational Injury or Disease" form.
  2. The accident should be reported whether the employee is full-time, part-time, casual or a student employee.
  3. If the employee is injured on the University Park Campus, the report should be submitted to the College or Department Safety Officer, who is to send the report to the Office of Human Resources/Workers' Compensation, James M. Elliott Building, within forty-eight hours of the accident.
  4. If the employee is injured elsewhere, the report should be in the Office of Human Resources/Workers' Compensation as soon as possible.

ACCIDENT REPORT FORMS:

All injuries are reported on the Pennsylvania Department of Labor and Industry form referred to as “The Employer’s Report of Occupational Injury or Disease” form, a web-based electronic form accessed through the OHR-Workers' Compensation website.

NOTE: This procedure should not be confused with emergency requests for aid and/or assistance to persons other than employees.

UNIVERSITY'S GROUP HEALTH INSURANCE:

If the injury is covered by Worker's Compensation Insurance, benefits are not provided by the University's group health insurance. If the claim for Worker's Compensation is denied, the injured employee should then submit a claim under the University's group health insurance if he/she has incurred covered medical expenses.

ABSENCE FOR INJURY FOR CLASSIFICATIONS OTHER THAN ACADEMIC:

For the determination of pay arrangements for time absent from work as a result of an injury or illness compensable under the Worker's Compensation Act, the Occupational Disease Act, or similar legislation, see HR34, Employment Conditions for Staff Employees, or the applicable labor agreement for employees represented by a union.

INVESTIGATION OF ACCIDENT:

All accidents resulting in injury, regardless of severity, are to be investigated. Personnel conducting the investigation include the Safety Officer and the supervisor of the injured employee.

The Safety Officer is responsible to see that:

  1. Every accident occurring within his/her jurisdiction is investigated.
  2. Adequate information is obtained to determine the cause.
  3. Corrective measures are taken to prevent a recurrence.

The supervisor of the injured employee is responsible for:

  1. The immediate reporting and completion of the Employer's Report of Occupational Injury or Disease form
  2. The installation of safety procedures to prevent similar accidents.

The Director of Environmental Health and Safety may conduct personal investigations, or be available for consultation by request of the appropriate Safety Officer.

FURTHER INFORMATION:

For questions, additional detail, or to request changes to this policy, please contact the Director of Environmental Health and Safety.

Effective Date: August 21, 2002
Date Approved: August 19, 2002
Date Published: August 20, 2002 (Editorial changes- February 27, 2014)

Most Recent Changes:

  • February 27, 2014 - Editorial changes. Addition of policy steward information, in the event that there are questions or requests for changes to the policy.

Revision History (and effective dates):

  • December 6, 2012 - In the ACCIDENT REPORT FORMS section, revised the link to The Employer’s Report of Occupational Injury or Disease Form.
  • February 5, 2008 - Editorial change, address change for Office of Human Resources/Workers' Compensation.
  • May 6, 2005 - Editorial changes to eliminate "General Forms Usage Guide" and correct links.
  • August 21, 2002 - Responsibility for processing accident reports changed from Risk Management to the Office of Human Resources/Workers' Compensation.
  • August 2, 2001 -
    • Risk Management Office location updated.
    • "Employer's Report of Occupational Injury or Disease" form should be submitted to the Risk Management Office as soon as possible.
    • Changed section ABSENCE FOR INJURY FOR CLASSIFICATIONS OTHER THAN ACADEMIC."
    • Removed section COMPENSATION CHECKS RECEIVED WHILE ON FULL SALARY.
  • August 1, 1990 - Revised process under INVESTIGATION OF ACCIDENT section, and deleted the section DETERMINING THE CAUSE OF ACCIDENT.
  • April 17, 1985 - Under ABSENCE FOR INJURY FOR CLASSIFICATIONS OTHER THAN ACADEMIC section, changed title of booklets.
  • September 13, 1984 -
    • "Insurance Office" changed to "Risk Management Office."
    • Deleted the sections TWO-PARTY AND THIRD-PARTY ACCIDENTS DESCRIBED and ADDITIONAL INFORMATION NEEDED WHEN ACCIDENT INVOLVES A THIRD PARTY.
    • Changed section ABSENCE FOR INJURY FOR A CLERICAL OR TECHNICAL SERVICE EMPLOYEE to ABSENCE FOR INJURY FOR CLASSIFICATIONS OTHER THAN ACADEMIC.
    • Other departmental name changes.
  • March 22, 1978 - New policy.