Administrative Policies

AD62 Use of General Purpose Classrooms

Policy Status: 

Active

Policy Steward: 

Vice President for Administration

Contents:

  • Purpose
  • Environment
  • Technology Use and Training
  • Costs
  • Further Information
  • Cross References
  • PURPOSE:

    The following is the policy and procedures for using General Purpose Classrooms (GPC's). The Pennsylvania State University has invested heavily in improving the furnishings, equipment, and environments in General Purpose Classrooms (GPC's) The GPC's are a University resource with a priority mission to provide high quality environments and tools to enhance the educational experiences for students and instructors. Classrooms are also available for student activities, public outreach and research programs as outlined in policy AD82. The Registrar at each campus has the authority to determine and approve what activities are appropriate for the GPCs. Appeal of an Office of the Registrar decision must be directed to the Vice President and Dean for Undergraduate Education.

    ENVIRONMENT:

    • Food and Drink: With the exception of bottled water, all food and drink consumption is prohibited in GPC's. Justifying documentation to override this policy for medical reasons should be submitted to the instructor or the person in charge of the session.
    • Cleanliness: Instructors should ask students to pick up newspapers, trash and debris and dispose of them in the provided recycling containers or trash cans at the end of each class period. Students and other occupants should be reminded of the no food and drink policy, as necessary.
    • Seating Configuration: When seating is rearranged to accommodate instruction for any class, the instructor should ask students to return the seats to the original configuration before leaving.
    • Signs: Signs or notices may be placed on bulletin boards only and will be removed at the end of each semester.
    • Availability and Access: If a GPC is not scheduled Monday through Friday, it is open and available for individual study by students, instructors or staff members. On weekends, GPC's are open and locked based on the actual courses and activities scheduled through the Office of the Registrar and they will not be available for individual study.

    TECHNOLOGY USE AND TRAINING:

    Technology equipment is expensive and centrally managed for the benefit of instructors and students.

    • Orientation: Instructors are encouraged to request an orientation for all GPC's with technology equipment. In an orientation, the instructors will be familiarized with the technology in the room so that they may use it to its fullest potential. Whenever possible, orientations will be done in the rooms to which the instructors are scheduled, allowing for hands-on training with the actual equipment that they will be using to aid and enhance instruction.
    • Equipment Security: Podium lock combinations are changed annually prior to the start of the fall semester. The lock combinations are for individual instructor access and are not to be shared with anyone.
    • Presence of a Technician: If a technician is required for assistance with a credit-bearing instructional course or activity, there is no charge. Events occurring other than scheduled courses that require the assignment of a technician will result in charges being incurred.
    • Damage to Equipment: Any repairs or replacements as a result of negligent or intentional damage to our GPC technology equipment will be charged to the assigned instructor or staff member's department responsible for the class or event.

    COSTS:

    There is no cost associated with the use of GPC's for credit-bearing courses. For non-credit-bearing events there are numerous costs that may arise dependent on the activity and GPC scheduled. Following are examples of additional costs that may apply.

    • Media & Technology Support Services: Charges are possible for technicians, equipment, and supplies in accordance with the approved schedule of charges.
    • Access Accounts: Penn State Access Accounts are required to authenticate on any Penn State network. Charges are possible for non-credit bearing student or outreach events for these accounts. Additional information on policies and procedures pertaining to Penn State access accounts can be found at http://its.psu.edu/accounts.html or by contacting ITS Accounts Services.
    • Specialized Software: Charges are possible for non-credit bearing student or outreach events to provide specialized computer software. A lead-time is necessary for testing and installation.
    • Office of Physical Plant: For some events and special activities, there may be costs for equipment set-up, furniture movement, special needs or temporary installations.
    • University Police: Charges are possible for a Police Services Officer, particularly in large auditoriums for non-credit-bearing or student activities.
    • Damages and Cleaning Costs: The college, department or individual scheduling use of the room will be responsible and will receive direct billing for the assessment and repair of any damage or negligent or intentional damage attributed to room use, as well as janitorial and maintenance costs attributed to unauthorized food and drink use in GPCs.
    • Additional Costs: Student events may require additional costs.

    FURTHER INFORMATION:

    For questions, additional detail, or to request changes to this policy, please contact the Office of the University Registrar.

    CROSS REFERENCES:

    • AD02 - Non-University Groups Using University Facilities,
    • AD26 - Sales of Food and Beverages at University Locations,
    • AD27 - Commercial Sales Activities at University Locations,
    • AD38 - Administration of University Physical Facilities,
    • AD57 - General Regulations on Use of University Property, and
    • AD82 - Classroom Scheduling

    Effective Date: May 24, 2013
    Date Approved: May 20, 2013
    Date Published: May 24, 2013 (Editorial changes, March 17, 2016)

    Most Recent Changes:

    • March 17, 2016 - Editorial changes. Addition of policy steward information, in the event that there are questions or requests for changes to the policy.

    Revision History (and effective dates):

    • May 24, 2013 - Major revisions to the entire policy to reflect updated procedures for using General Purpose Classrooms (GPC's).
    • August 23, 2006 - New policy.