ACG15 Regulations Regarding Use of Support Funds and Receiving Outside Compensation During Sabbatical Leaves of Absence (Formerly HRG15)

GUIDELINE'S INITIAL DATE: April, 1983

THIS VERSION EFFECTIVE: January 1, 2010

PURPOSE:

To provide an information supplement to AC17, Leave of Absence With Pay (Sabbatical).

PERMISSION FOR EXPENDITURE OF FUNDS:

A Dean may approve the expenditure of funds to cover, in full or in part, travel and other expenses directly related to the express purposes of a sabbatical leave. Such requests, to be considered on an individual basis, require the express approval of the Dean, the Senior Vice President for Research, or the VicePresident for Commonwealth Campuses, as appropriate.

AUGMENTING SABBATICAL LEAVE STIPEND:

A. Grants and Contracts

A faculty member may augment the sabbatical leave stipend with funds from a grant or contract if approved by both the Dean (or the Senior Vice President for Research or the Vice President for Commonwealth Campuses) and with written approval from the granting agency. In no case shall the total exceed the amount of the normal full salary of the individual for the period of the leave.

B. Outside Compensation

A faculty member may receive outside compensation while on sabbatical leave with these provisions:

• Faculty members on leave at reduced pay (e.g., two semesters at 67%) may receive compensation to cover the portion of salary not provided under the leave. The total compensation may not exceed the regular salary for the period of the leave, and the compensated activity must not interfere or conflict with the express purpose of the sabbatical leave.
• A faculty member may receive additional support for travel or living expenses related to the sabbatical program without restriction by the total compensation maximum.
• Any consulting assignments may be continued while on sabbatical and shall be governed by the provisions of HR42 and AC80. University-approved consulting activities that do not conflict with the purposes of the leave will not be considered as part of the total compensation maximum.
• No faculty member may be on the regular payroll of another organization while on leave, unless the activity is an approved part of the sabbatical program.

NOTE: If there is to be a change in the information supplied regarding outside compensation, prior approval should be obtained from the Dean, the Senior Vice President for Research, or the Vice President for Commonwealth Campuses, as appropriate.

UPDATES:

11/19/21 - Clarified language related to outside compensation.

9/13/19 - Changed Vice President for Research to Senior Vice President for Research.

1/1/2010 - The title Senior Vice President for Research was changed to Vice President for Research.

11/2/06 - Changed Vice President for Research to Senior Vice President for Research.